Notarial Services

 

 

Notarial services are offered in person and by appointment only at the Australian Embassy in Rome and the Consulate-General in Milan. Please visit smartraveller before booking an appointment to learn about the different types of notarial services we offer and requirements before we can perform them. Please bring your valid passport or ID card and the original documents to the appointment.

 

Australian Driver's Licence Renewals

 

The Australian Embassy Rome and Consulate-General Milan can witness signatures and endorse photos for driver's licence renewal forms. We cannot renew the licences. Please contact the relevant road authority in Australia to obtain the necessary form for renewing your licence while residing overseas. For information on registration and licences, and a list of road authorities, please visit here 

FAQs

 

Do you provide notarial services from anywhere else in Italy, or in San Marino, Albania or Libya?

No - unfortunately these services are only available from the Australian Embassy Rome and the Consulate-General in Milan.

The form says I can use a JP or police officer but I can't find one who is willing to do this in Italy, San Marino, Albania or Libya. What can I do? 

Generally the guidance about who can witness or legalise a document is provided with the assumption you are in Australia, where police and JP's are commonly used for these services. This is not the case once you are overseas.

I've been told I need to get this done by the Embassy or Consulate, is there someone else I can use?

Some organisations - such as your bank or a Government agency - will stipulate that you must use an Australian Embassy or Consulate if you are overseas.  We would recommend you contact the authority  you get your documents legalised and ask who they will or won't accept. Some agencies may accept a local solicitor or notary public to perform these services.

I've been asked to get you to verify my ID, what documents do I need to bring into you?

We cannot advise you on what documents you may need to provide. If you have questions about what is required you need to seek clarification from the agency who is requesting that you have this done. 

Why does this cost money when I can get it for free in Australia?  

The charges for the overseas provision of these services is set by the Consular Fees Act 1955.

 

Local suppliers

 

We would recommend that you contact the organisation or authority requesting the document and ask for a list of suppliers who may perform the service. You may be able to obtain the services from a local provider.

If you are unsure of the legislative requirements relating to witnessing signatures on a particular document, you should seek independent legal advice. The Australian Embassy Rome and the Consulate-General Milan cannot provide legal advice.

The Statutory Declarations Regulations 2018 (the Regulations) commenced on 18 September 2018. The Regulations now specify that a notary public (however described) appointed overseas, exercising his or her functions at that place, is able to witness a Commonwealth statutory declaration. This is in addition to the ability of notary publics appointed in Australia to witness Commonwealth statutory declarations.

 

Notarial Fees

 

Fee schedule from 1 January 2024. All fees are in Australian dollars.

• Administering an oath or receiving a declaration or affirmation:  $85
• Witnessing a signature or seal on a form or declaration: $85
• Preparing a declaration or other document: $85
• Verifying and certifying a copy of a document or part of a document: $85
• Signing a document, or affixing a seal to a document or other article: $85
• Preparation and issue of an Apostille certificate: $98
• Preparation and issue of an Authentication certificate: $98
• Preparation and issue of a Certificate of No Impediment to Marriage: $171

 

Statutory declarations

 

If you need to complete a statutory declaration, please complete it before coming into our offices although do not sign the document. The officer will witness your signature whilst at the Australian Embassy or Consulate General. For a copy of a blank statutory declaration form, please click here.

 

Translations

 

Australian Embassy Rome and the Consulate-General Milan do not provide translation services. Please visit www.naati.com.au (National Accreditation Authority for Translators and Interpreters) for a list of certified translators and interpreters